The all-in-one practice management platform for UK architects. Proposals priced from your real costs, projects, invoices and timesheets — one source of truth.
14-day free trial · cancel anytime
Sound familiar?
The fee proposal that ate the weekend. The rates you hope are still right. The invoice you keep meaning to chase. The timesheets that never quite reconcile. And no idea which projects made money until year-end.
Whether it's you at the kitchen table or a studio of twelve — you shouldn't lose evenings to running the business.
Built for UK architecture practices — 1 to 50 staff.
Start your 14-day free trialArkavio calculates your per-grade breakeven and charge-out rates from your real costs.
You set up your company profile once and you have numbers you can really stand behind.
| Grade | Breakeven | Charge Rate | Margin |
|---|---|---|---|
| Director | £105/hr | £155/hr | 48% |
| Associate | £85/hr | £125/hr | 47% |
| Senior Architect | £62/hr | £95/hr | 53% |
| Part II | £38/hr | £65/hr | 71% |
Twenty minutes. One proposal. Ready to send.
Scope, RIBA stages, client details. Structured from the start.
Allocate by staff or grade. Set hours per stage. Fees calculated from your real costs. No gut feel.
PI insurance, payment schedule, exclusions. Ready for your client.
Breakeven visibility
Know the hourly rate below which you lose money — per grade, updated as your costs change.
Live margin
See margin per project as it happens, not a year-end surprise.
Cashflow
Outstanding, overdue and average days to payment — one screen.
Late-payment protection
UK statutory late-payment interest calculated automatically. Chase with the law behind you.
Utilisation
Know how much of your team's time actually earns.
Around 24 hours a month, for a typical small practice.
Preparing proposals
12 hours per month
3–10 hours per proposal. Let’s be conservative at 5 hours, averaging 4 proposals a month.
Invoicing
3 hours per month
Creating invoices, checking payments, chasing late payers.
Project tracking
9 hours per month
Updating spreadsheets, reconciling timesheets, working out where the money went.
As things add up
Get your time back
That's 24 hours of admin a month. Say Arkavio only halves it — you still get back, every month:
12+ Hours
One platform. One login. One source of truth.
Proposals
Structured, data-driven quotes
Projects
Pipeline, RIBA stages, contacts
Invoicing
Stage-based billing, automated
Company
Staff costs, overheads, margins
Clients
Stay in contact, automate follow-up.
Time Tracking
Time per project, per stage.
Expenses
Capture, approve, recharge.
Charge Rates
Breakeven, profit and risk management.
Client Email
Send proposals and invoices direct.
Xero Sync
Invoices and payments, in step.
