Raise a VAT-compliant invoice straight from an accepted proposal or the live project — no re-keying, no spreadsheet. Track what's outstanding, overdue and paid on one screen.
Most practices invoice in Word, chase in their inbox, and reconcile against a spreadsheet at year-end. Arkavio's invoicing pulls the figures straight from the work you've already won, so every invoice ties back to the fee you agreed and the stages you've delivered. It's part of the same all-in-one platform that runs your proposals, projects and timesheets — one source of truth, not five disconnected tools.
Turn an accepted fee proposal into an invoice in a couple of clicks, or invoice against the live project once delivery is under way — the stages, fees and VAT treatment carry across automatically. No re-typing line items, no transcription errors.
Server-rendered invoice PDFs carry your VAT registration number, per-line VAT, a VAT summary by rate, your bank details and payment terms. Totals are recalculated before every render, so what your client sees always matches the figures of record.
Record part-payments against an invoice with penny-level accuracy. The status moves to part-paid automatically and the payment ledger shows date, method, reference and the running outstanding balance — so you always know exactly what's still owed.
Re-issue a sent or overdue invoice as a new version that re-snaps to the live fee; the prior version is marked superseded and excluded from your totals and VAT. Your numbering stays clean and your audit trail stays intact.
Send a templated payment reminder when an invoice runs late, and watch a single dashboard for total outstanding, total overdue, paid this quarter and your average days-to-payment. See cashflow trouble before it becomes trouble.
Invoicing isn't a bolt-on module here — it reads from the same cost model that prices your proposals and runs your projects. The fee you defended at proposal stage, the per-stage fees on the live project, and the invoice you raise are the same numbers end to end, driven by Arkavio's fee intelligence engine. That's what makes "all-in-one" real for a small UK practice: your modules share one source of truth instead of being stitched together after the fact.
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