Go from brief to a client-ready proposal in about twenty minutes — with every fee derived from your practice's real per-grade breakevens, not a guess.
Plenty of UK practices still write fee proposals in Word, with charge-out rates worked out by feel the night before they're due. Arkavio replaces that with a guided builder: you set the scope by RIBA stage, allocate hours by grade, and the fee is calculated from what your people actually cost. The result is a defensible proposal you can send the same afternoon — and a status workflow that tracks it from draft to accepted.
A five-step wizard takes you through project and client, understanding and approach, scope and programme, resourcing and fees, then terms, review and generate. Each step is structured, so nothing is forgotten and a complete proposal comes out the other end.
Allocate hours per RIBA stage against each grade and the fee builds from your practice's own breakeven and charge-out rates — salary, employer NI, pension and allocated overhead, divided by available hours and multiplied by your target. No gut-feel day rates.
Proposals render server-side to a branded PDF on demand — no export queue, no waiting. Going from a brief to something you can send takes about twenty minutes, not a lost weekend.
The client version shows the fee and scope cleanly. The internal version adds the cost build, margins and any discount breakdown — visible to directors and managers only, so you know your floor before the conversation.
Save any proposal as an identity-stripped template and start the next one pre-filled, with rates and legal terms re-resolved to your current settings. Every proposal then moves through draft, sent, accepted, declined or expired, with auto-saved drafts, version history and list and kanban pipeline views.
Fee proposals are the clearest expression of Arkavio's fee intelligence engine: the same per-grade breakeven and charge-out model that prices a proposal also drives live project margin and practice profitability. Because every module reads from one cost model rather than bolting tools together, the fee you quote, the budget you deliver against and the invoice you raise all trace back to the same source of truth — so a proposal isn't a one-off document, it's the start of a connected practice record.
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